1. President 

a. Preside over all regular and special meetings of the Executive Committee and General Assemblies and ensure that all rules and procedures governing meetings are adhered to. Meetings will be conducted in accordance with the procedures of Robert's Rules of Order and CPOA By-laws. 

b. Appoint Chairpersons and members to standing and special committees. 

c. Submit to the Executive Committee the names of nominees to replace resigned or removed officers. 

d. Approve, by affixing his/her signature, all correspondence emanating from the Executive Committee. 

e. Act as chairperson of the Executive Committee. 

f. If the regular vote on an issue before the Executive Committee is deadlocked, he/she shall cast a vote to break the deadlock. He/she shall not vote on any issues at any other time. 

g. Represent THE CUTLASS CPOA at social and civic functions as may be required. 

2. Vice President 

a. In the absence of the President, assume the duties and responsibilities of the President. 

b. Assist the President in carrying out his/her duties. 

c. Serve as a member of the Executive Committee. 

d. Monitor and coordinate the activities of the various standing and special committees and report to the President. 

e. Serve as the point of contact for membership recruitment and is responsible for the ordering of mugs for those members eligible IAW Article VIII, Section 1, Paragraph 4. 

f. Serve as the point of contact for the creation of the monthly calendar. Ensure next month’s calendar is completed by the 28th of each month and verify that the Secretary and Retired Affairs Coordinator distribute the calendar prior to the beginning of that month. 

3. Secretary 

a. In the absence of the President and Vice President, the Secretary will conduct an election of a President Pro Term to preside over meetings until the President or Vice President arrive or until the adjournment of the meeting, whichever occurs first. 

b. Record the minutes of each meeting and prepare the minutes for signature of the officer who chaired the meeting within five working days of the meeting. 

c. Maintain a list of Executive Committee members. 

d. Prepare and forward all correspondence for the Executive Committee. 

e. Prepare an agenda for each General Assembly meeting, approved by the Executive Committee, and forward to each member of the CPOA no later than the Friday before each General Assembly. 

f. Prepare a script for each General Assembly. Inputs must be received from each member of the Executive Committee and approved by the President. 

g. Prepare a “CPOA Monthly Blast” sent out to all members via electronic mail. 

h. Give notice of Executive Committee meetings and functions via announcements by electronic mail when appropriate. 

i. Serve as a member of and recorder for the Executive Committee. 

j. Keep abreast of the activities and responsibilities of the Treasurer in order to act in that capacity during times of the individual's absence. 

k. Maintain files and historical documents. 

4. Treasurer 

a. Give a detailed report of the status of the CPOA Treasury at each meeting. 

b. Maintain a checking account for the CPOA Treasury as needed to discharge obligations as authorized by the Executive Committee. 

c. Maintain accurate records of all financial transactions from the CPOA Treasury. This includes documenting income sources, money spent, and all other financial transactions. Accounts will be reconciled after the monthly Executive Committee meetings but prior to the General Assembly Meeting.

d. Keep abreast of the activities and responsibilities of the Secretary in order to act in that capacity during times of the individual’s absence. 

5. Retired Affairs 

a. Maintain an active role of all retired Chiefs and Lifetime Members within the local area to include contact information. 

b. Forward CPOA Monthly Blast, minutes of the General Assembly, and pertinent information from the CPOA to Military Service Organizations (MSO’s) with their concurrence. 

c. Attend the Executive Committee meeting when able and act as the voice for retired members at the Executive Committee meeting. 

d. Coordinate with the President/Vice-President any concerns or input from the retired Chiefs community when unable to attend the Executive Committee or General Assembly meetings. 

e. Communicate with retired Chiefs to ensure they are aware of and included in all activities and events.